Letter to define the duties and responsibilities of each cadre

 Ref. No: CBIC/33/2020                                          Date: 22.09.2020

 

To

Shri. M. Ajit Kumar,

Chairman, CBIC, New Delhi.

 

Sir,

 

          Sub: Specification of duties and responsibilities of each post – reg

 

     This Association has been, for the past several years, insisting upon the CBIC to declare the duties and responsibilities of each post in the department in each formation.  This had been one of the main suggestions/demands made before the Cadre Restructuring Committee also.  We had also submitted a copy of such a duty list issued in the CBDT for reference.  However, the Cadre Restructuring Committee failed to prepare such a duty list for our department and we had pointed out this basic flaw in our reaction to the Draft Cadre Restructuring Proposals.  We consider it as a basic flaw because, without demarcating the duties and responsibilities of each cadre in each formation, there cannot be a justification drawn for the existence of the cadres and the number of posts required in each cadre and formation. 

 

2.     The practical problem faced by our cadre is that due to the non-demarcation of such duties and responsibilities, all the responsibilities and duties are dumped on the heads of the Superintendents for the following reasons: (i) Severe vacancies in the cadre of Inspectors (ii) Available Inspectors being new to the Executive Cadre take time to learn work and by the time they learn the work they could be promoted   as Superintendents (iii)  All those above the rank of Superintendents, do not want to perform any original work  (iv) Superintendents do not have any other assistance for their work and (v) The present day Superintendents are those who had been doing all original work when they were Inspectors and they only continue to do the same work as Superintendents and for decades now.

 

3.     Added to the above problems, it is becoming a trend to give additional charges to the Superintendents, of other formations, works of other sections or formations and that of Administrative Officers.  Effectively, our cadre is reduced to that of a Multi Tasking Force, from that of a specialised cadre for executing Law and Procedure.

 

4.     With the level of stagnation that this cadre is facing and the assault on its dignity faced day in and day out, a great depression is setting in the minds of the cadre.

 

5.     Apart from the demoralisation of the cadre, it is also important to note that these methods of disturbance to an organised cadre would lead to increased scope for corruption, favouritism, nepotism, uncertainty and administrative anarchy, ultimately landing the department in absolute chaos within a very short period.

 

6.     Hence, we urge that even if the Cadre Restructuring is to get delayed, the DGHRM may be directed to immediately draw up the list of duties and responsibilities of all cadres in the department as is done in any other department under the Government.

 

7.     Until such time, our cadre shall not be held lawfully responsible for any actions, other than that have been specified in the Act and Rules to be executed by the formations to which they are posted.  Further, instructions may also kindly be issued that no additional charge for Superintendents shall be continued beyond three months and if any officer represents in writing, they shall be relieved of any additional charge(s) forthwith.

 

     With regards,

 

Yours truly,

(R. Manimohan)

Secretary General

Copy for information and necessary action to:

1)      The Finance Secretary, North Block, New Delhi.

2)      Member (Admn & Vig), CBIC, New Delhi.

3)      DG, DGHRM, CBIC, New Delhi.

4)      The Commissioner (Co-Ordination), CBIC, New Delhi.

5)      The Joint Secretary (Admn), CBIC, New Delhi.

 

(R. Manimohan)

Secretary General